The Office Assistant/Secretary is responsible for providing secretarial support to assigned areas of the office including reception and facilities.
Answering the phone and ordering/buying office supplies and maintain inventory to ensure availability of resources.
Evaluate the most time-effective and cost-efficient method when utilizing courier, shipping services and ordering office supplies.
Compose correspondence (memos, e-mails, letters, responses to requests and inquiries).
Register, meet and escort visiting guests.
Troubleshoot day-to-day issues (equipment service, facilities providers and utilities issues) in order to promote the smooth, efficient operation of the company/department.
Organizing and managing all engagement, such as all employee meetings, events and training opportunities.
Review expense reports and invoices for completeness and accuracy according to Company policies.
Job Type: Full time (day hour)
High school diploma; GED equivalent
Computer skills (Microsoft Outlook, Microsoft Office, Internet or Apple)
At least 1 year of related work experience.
Strong verbal and written communication skills
Ability to adapt communication style to successfully convey message and objective to diverse audiences
Capacity to successfully multi task while working independently or within a group environment
Capable of working in a deadline-driven environment with an attention to detail